Privacy information
In order to create more transparency in the processing of personal data by companies, the European legislator has introduced a new information obligation. As soon as the data are collected, you as the data subject should know what happens to your personal data and for what purposes they are processed.
Jola Spezialschalter GmbH & Co. KG collects personal data from various groups of persons through various channels. You as the data subject should be informed about the use of your personal data in this context.
The controller for processing your personal data is Jola Spezialschalter GmbH & Co. KG (Jola), Klostergartenstr. 11, 67466 Lambrecht, Germany, represented by Mattil Beteiligungs GmbH, which is represented by the Managing Director Lars Mattil. You can reach Jola at the following contact details: phone +49 6325 188-01, e-mail datenschutz@jola-info.de. Jola has designated an external data protection officer who can be contacted at datenschutz@m-consecom.de.
Depending on the context in which your personal data are collected by Jola and the group of persons to which you belong, please read the following privacy information.
Content
B. Information for employees, apprentices and interns
C. Information for contractual partners (customers, suppliers, service providers)
D. Information for participants of an online meeting (BLIZZ)
A. Information for applicants
Purposes of processing, legal bases, legitimate interests and provision
Your personal data are processed by Jola in order to carry out the application procedure and to assess you in this context. Furthermore, we use your data to communicate with you and to preserve our interests in the event of a legal dispute.
The admissibility of this processing is based on § 26 para. 1 German Federal Data Protection Act (“BDSG”) (application procedure) and Art. 6 para. 1 f) GDPR (legitimate interest). Our legitimate interest lies in the assessment of your performance and qualifications, the digitisation of documents and the optimisation of work processes in general. In individual cases, the admissibility of the processing is based on Art. 6 para. 1 a) GDPR (consent).
Providing the information requested by Jola is necessary to enable you to participate in the application procedure. Without this information, we are not able to consider you. If the processing is based on your consent, the provision is voluntary.
We do not require the disclosure of special categories of personal data (racial or ethnic origin, religious or philosophical beliefs, data concerning health) as part of the application procedure. However, if such information is provided, this is done voluntarily and has no effect on the selection decision.
Recipients of your personal data
Your personal data will be transferred to the following recipients in the context of your employment relationship: departments and internal bodies (human resources, accounting, management), processors (service provider in software support), contractual partners of Jola (bank in case of reimbursement of travel expenses) and postal services (in case of a reply by mail).
Storage period
Your data will be stored for the first time upon receipt of your application. Your application documents and data will be stored for three months after rejection, unless you have given your consent for longer storage. If you enter into an employment relationship, the storage period depends decisively on the legal retention obligations according to the German Commercial Code (HGB) and the Fiscal Code of Germany (AO).
B. Information for employees, apprentices and interns
Purposes of processing, legal bases, legitimate interests and provision
If you are employed at Jola, your personal data are processed for the purposes of personnel management, keeping of personnel files, carrying out and terminating employment relationships, payment of salaries, documentation of required employee qualifications, organisation of further training measures and exercising the duty of care during employment and after termination of employment. Other purposes are contract management, time management and attendance control.
The admissibility of this processing is based on § 26 para. 1 German Federal Data Protection Act (“BDSG”) (employment contract), § 26 para. 3 German Federal Data Protection Act (“BDSG”) (processing of special categories of personal data in the context of the employment relationship) and Art. 6 para. 1 f) GDPR (legitimate interest). The legitimate interest of Jola lies in the optimisation of work processes, the digitalisation of documents, the implementation of electronic data processing, controlling, better planning of work capacities, better and more efficient performance and the optimisation of work processes taking place in general. In individual cases, the admissibility of the processing is based on Art. 6 para. 1 a) GDPR (consent).
If Jola requests certain data from you in order to perform the employment relationship, they are either required to employ you or prescribed by law. If you do not provide your date, Jola will not be able to employ you (e.g. as you are unable to comply with legal reporting requirements). If the processing is based on your consent, the provision is voluntary.
Recipients or categories of recipients of personal data
In the context of your employment relationship, your personal data are forwarded to various recipients, including departments and internal bodies (human resources, accounting, management), processors (service provider in software support), contractual partners of Jola (bank, tax consultants, data protection officer, medical officer, lawyer), authorities, social insurance agencies, health insurance companies and employment agency.
Storage period
Your data will be stored for the first time upon receipt of your application. The period is primarily determined according to the legal retention obligations and our legitimate interest in further storage. In principle, your personal data will be stored for 10 years from the time you leave the company. Documents relating to the company retirement plan will be retained for 30 years by Jola.
Longer storage may occur in individual cases if we have a legitimate interest and your interests do not conflict with this or if it is a matter of enforcing or defending legal claims.
C. Information for contractual partners (customers, suppliers, service providers)
Purposes of processing, legal bases, legitimate interests and provision
Personal data of our contractual partners (customers, suppliers, service providers) and their employees are used to conduct contract negotiations, to process contracts and to communicate with the responsible contact persons in this context. Another purpose is direct marketing.
The admissibility of the processing is based on Art. 6 para. 1 b) GDPR (performance of a contract or a pre-contractual measure) and Art. 6 para. 1 f) GDPR (legitimate interest). The legitimate interest of Jola lies in the initiation and conclusion of contracts, communication in the context of the performance of contracts and direct marketing. Other legitimate interests lie in the electronic and more efficient processing of data and the optimisation of work processes in general. In individual cases, the admissibility of the processing is based on Art. 6 para. 1 a) GDPR (consent).
If Jola requests certain data from you for the purpose of contractual performance, they are required to perform the contractual relationship. If you do not provide your data, Jola will not be able to perform the contract (e.g. as the goods cannot be shipped or no account number is available for the transfer of money). If the processing is based on your consent, the provision is voluntary.
Recipients or categories of recipients of personal data
In the context of the contract performance with customers, suppliers and service providers, your personal data are forwarded to various recipients and internal bodies of Jola, including accounting, purchasing, sales, production and the management. Other recipients are contractual partners (bank, tax consultants, data protection officer, medical officer, lawyer), authorities and processors.
Period or criteria for the storage period
The first storage of your data takes place when you contact us, e.g. by e-mail or telephone, exchange of e-mails or written documents. The storage period depends on the legal retention obligations according to the German Commercial Code (“HGB”) and the Fiscal Code of Germany (“AO”). The storage periods are 6 and 10 years. If Jola has a legitimate interest, documents shall be stored for a longer period. This applies, for example, to data required to defend against claims under the German Product Liability Act (“ProdHaftG”) or to comply with binding administrative regulations such as the German principles for properly maintaining and storing books, records and documents in electronic form and for data access (“GoBD”).
D. Information for participants of an online meeting (BLIZZ)
Purposes of processing, legal bases, legitimate interests and provision
In order to be able to communicate with you regardless of location, Jola uses a software for conducting online meetings. This is the application “BLIZZ” of TeamViewer Deutschland GmbH. Various personal data are processed during use (e.g. name, e-mail address, video, audio), which can also be changed if necessary. Communication via BLIZZ is encrypted. Participation in an online meeting does not require the creation of a user account with BLIZZ. Simply follow the link provided in the invitation e-mail and log in via the web interface. However, in order to participate, you shall provide at least your name and e-mail address and the meeting ID provided so that Jola can identify you as an authorised participant. During your participation in an online meeting, various metadata (e.g. IP address, device/hardware information), connection data (e.g. telephone number, country, start and end time) and content data (e.g. chat history, audio, video) are also processed. The metadata and connection data are information that is necessary when using BLIZZ. Otherwise, no connection can be established to you and the end devices used. You can switch off the camera or microphone yourself at any time and prevent data processing in this way. If you have created a user account with BLIZZ, the privacy information of TeamViewer Germany GmbH applies in addition.
The admissibility of the use of BLIZZ is based on Art. 6 para. 1 f) GDPR (legitimate interest). Online meetings are an alternative and supplement to traditional on-site appointments and increasingly in demand as digitalisation progresses. The use of software applications such as BLIZZ is an important part of this process. To participate in an online meeting, the processing of metadata and connection data as well as your name and e-mail address is mandatory. The provision of further data is voluntary. However, you will not have the opportunity to actively participate in the online meeting.
Recipients or categories of recipients of personal data
The recipients of your name and the content data generated by you when processing via BLIZZ are those with whom you communicate via the service. These can be Jola employees or other participants.
Period or criteria for the storage period
The content data processed during an online meeting will not be recorded or stored. However, the chat history can be viewed until the online meeting is finished. The metadata and connection data are stored in accordance with the provisions of the German Telecommunications Act (“TKG”) and Telemedia Act (“TMG”) for the purpose of invoicing and maintaining system security.
E. General information
Transmission to third countries
Jola does not intend to transfer your personal data to third countries outside the EU or EEA.
Rights of the data subject
You have the following rights: you have the right of access (Art. 15 GDPR), to rectification (Art. 16 GDPR), to erasure (Art. 17 GDPR), to restriction of processing (Art. 18 GDPR) as well as to data portability (Art. 20 GDPR). We make every effort to process requests as quickly as possible.
Right of complaint
You have the right to apply to the competent supervisory authority (“Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz”, Hintere Bleiche 34, 55116 Mainz, Germany).
Withdrawal of consent
Any consent given to the processing of personal data can be withdrawn at any time with effect for the future. However, the admissibility and lawfulness of the processing remain unaffected until withdrawal.
Right to object
If your personal data are processed on the basis of Art. 6 para. 1 f) GDPR, you have the right to object, on grounds relating to your particular situation, or if the objection is directed against direct marketing (Art. 21 GDPR). If you object to direct marketing, we will no longer send you advertising messages.